Guidelines for presentations
We have compiled some guidelines for your presentations below.
Oral presentationsOral presentation time, including questions/answers is 20 minutes. Timekeeping will be enforced by the chairman of the session to keep the synchronisation between parallel sessions. As a general guideline you should calculate 1-2 minutes per slide, so for a 15 minute presentation, more than 10 slides is often too much. Try not to overload your slides with information, keep it brief and easy to follow. As the meeting rooms are quite long, please ensure that the text and figures are large enough to read from the distance.
The following equipment will be available in all presentation rooms for oral presentations:
- Computer Controlled projector and screen
- Laptop (PC)
- Laser pointer
- Standing lecturn
We ask everyone kindly to use the presentation facilities provided and refrain from using their own computers, as this inevitably leads to disruptions in the program, and compatibility cannot be guaranteed. Please upload your presentation to the system in the Conference Office the day before your presentation. The presentations will be checked there for compatibility issues.
The computers we provide use Microsoft Windows 7 / 8.1 with Microsoft PowerPoint 2010. Presentations should be in PPT- or PPTX-format. Alternatively presentation files may be supplied as PDF-files. Page format is landscape with aspect ratio 4:3. Although our computers are equipped with major media codecs, videos in presentations are known to cause problems in certain circumstances. If you wish to use multimedia content, we recommend to test it on at least one other computer. Be sure to either embed the video in the presentations file, or make sure to copy the video files separately.
If your presentation was created on a device not using Microsoft Windows, we recommend saving your presentation also in PDF-format for display on a windows-enabled laptop. We may not be able to give technical assistance on non-Windows devices.
You should save your presentation on a USB flash drive and email a copy of your presentation to yourself, so that if the USB is not accessible or working you can retrieve it from an internet connected computer.
The format should be A1 (594 mm × 841 mm), preferably portrait. Posters must contain authors' names, title of presentation and materials such as graphs, charts, tables and photographs that are necessary to communicate the research effectively. As with oral presentations, the display should not be overloaded with information (this is not an article). The poster should contain enlarged text and key figures that are easy to read from a distance. Poster printing and lamination is the responsibility of the authors.
Each presenter will have his/her own hard standing panel to which the poster will be affixed. A sign for each panel will be provided by the conference organisers and will contain the title of the presentation as submitted, authors' names, and poster number. Posters will be attached to panels with velcro, which will be provided.
Posters will be on display daily starting on Tuesday morning. Authors should be available at their posters for protracted discussions on all conference days at the times allocated in the program. There will be an award for outstanding poster presentations.